Navigating the Dynamics of Effective Time Management: Strategies for Success

What is time management

Time Management – Economist Peter Drucker wrote that management will increasingly expand beyond the business enterprises where it emerged in an attempt to organize the production of things.

Time management is techniques and methods for managing time. This is self-organization and self-management. Time management helps a person or company plan time and save resources.

For example, if you are overwhelmed with work and you don’t know what to tackle first, you should prioritize. The Eisenhower Matrix helps you figure out which tasks are urgent and important, and which are just distractions. Don’t forget about the famous “Pareto rule”, according to which only 20% of efforts bring 80% of results and vice versa.

The more things we plan to do, the better the quality of our work and life in general. And in the context of digital transformation and accelerating change, clear management of time helps you stay focused on your goals, stay on track, and ultimately avoid becoming a “shot down pilot” in the job market.

Principles of time management

Almost all existing time management methods consist of three components: prioritization, planning and structuring.

• Prioritization. To complete a task, you need to determine how urgent, complex and important it is, and only then begin to complete it.
• Planning. To complete a task, you need to figure out when it should be done and how long it will take.
• Structuring. To complete a task, you need to understand how to track its progress and results.

Most time management techniques rely on structuring and prioritization, and only a small part are a complex combination of all three principles. We will look at the 15 best time management methods: from simple techniques to complex management systems.

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Eisenhower Matrix

1. A system of business management and prioritization that was invented by the 34th US President Dwight Eisenhower in the mid-20th century. All current and future matters are divided into four categories of the matrix depending on their urgency and importance. The matrix is difficult to use constantly, but you can return to it periodically if you are overwhelmed with work and household chores. Here’s how to use it.
2. It’s important and urgent to do it. These are tasks with deadlines. For example, completing a project for a client, sending a draft of an article, answering important emails, picking up the kids from school. If they are not done, this is fraught with unpleasant consequences.
3. Important and non-urgent – plan. These are things without a deadline that are necessary for your growth. For example, go to the gym, study a foreign language, go to a networking session. Such things need to be planned in advance so as not to lose.
4. Unimportant and urgent – delegate. A routine that does not require specific skills. For example, post on a blog, cook a meal, send a newsletter to colleagues, put clothes in the wash. These tasks should be carefully and reasonably delegated to your employees or colleagues in order to free up your time for important and urgent matters
5. Unimportant and non-urgent – delete. These are activities that do not benefit your work and do not help you achieve your goals. For example, scrolling through your social media feed, playing video games, watching TV. Such things take a lot of time, so they need to be controlled or abandoned altogether.